How to Download and Install Excel 2021 for Windows and Mac
Excel is one of the most popular and powerful spreadsheet applications in the world. It allows you to create, analyze, and visualize data in various ways. Whether you need to manage your personal finances, track your business performance, or perform complex calculations, Excel can help you do it faster and easier.
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In this article, we will show you how to download and install Excel 2021 for Windows and Mac, the latest version of Microsoft's flagship spreadsheet software. We will also cover some of the new features, benefits, system requirements, price, and licensing options of Excel 2021. Finally, we will give you some tips and tricks on how to use Excel 2021 effectively and efficiently.
What is Excel 2021 and why you need it
Excel 2021 is the newest version of Microsoft's spreadsheet software that is part of the Office 2021 suite. It is a one-time purchase that does not require a subscription or an internet connection to use. It is compatible with Windows 11, Windows 10, or macOS operating systems.
Excel 2021 offers many improvements over the previous versions of Excel, such as:
Excel 2021 features and benefits
Co-authoring: You can work on the same workbook with your colleagues in real time. You can see each other's changes, chat within the document, and resolve conflicts easily.
Modern comments: You can have more control over when you send comments to your co-authors and enjoy a consistent commenting experience across Office apps.
XLOOKUP function: You can find anything you need in a table or range with this powerful function that returns exact matches by default.
LET function: You can assign names to calculation results and use them inside a formula. This makes your formulas easier to read and debug.
Dynamic arrays: You can write one formula and return an array of values. You can also use six new functions (FILTER, SORT, SORTBY, UNIQUE, SEQUENCE, RANDARRAY) to manipulate arrays.
Sheet views: You can create customized views in a worksheet without affecting others. You can filter, sort, hide columns or rows, freeze panes, or split windows as you like.
Accessibility ribbon: You can access all the tools you need to create accessible content in one place. You can also use the Accessibility Checker to find and fix any issues that might prevent people with disabilities from accessing your data.
Performance improvements: You can experience faster loading, saving, calculating, copying, filtering, sorting, charting, formatting, printing, and more.
Excel 2021 system requirements and compatibility
To run Excel 2021 on your computer, you need to meet the following minimum requirements:
Operating systemProcessorMemoryDisk spaceDisplayGraphics card
Windows 11 or Windows 101.6 GHz or faster4 GB (64-bit) or 2 GB (32 -bit)4 GB1280 x 768DirectX 9 or later
macOS 10.14 or laterIntel processor4 GB10 GB1280 x 800N/A
You also need to have a Microsoft account and an internet connection to activate and update Excel 2021. Excel 2021 is compatible with Office 2019, Office 2016, and Office 365, but not with Office 2010 or earlier versions.
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Excel 2021 price and licensing options
Excel 2021 is available as a standalone product or as part of the Office 2021 suite. You can choose from the following options:
Excel 2021 Home & Student: This is the most affordable option for home users and students. It costs $149.99 and includes Excel, Word, and PowerPoint. You can install it on one PC or Mac.
Excel 2021 Home & Business: This is the best option for small businesses and professionals. It costs $249.99 and includes Excel, Word, PowerPoint, Outlook, and OneNote. You can install it on one PC or Mac.
Office 2021 Home & Student: This is the most comprehensive option for home users and students. It costs $149.99 and includes Excel, Word, PowerPoint, OneNote, Access, and Publisher. You can install it on one PC or Mac.
Office 2021 Home & Business: This is the most comprehensive option for small businesses and professionals. It costs $249.99 and includes Excel, Word, PowerPoint, Outlook, OneNote, Access, and Publisher. You can install it on one PC or Mac.
You can buy Excel 2021 or Office 2021 from the Microsoft Store or from other authorized retailers. You will receive a product key that you can use to activate your software.
How to download Excel 2021 from Microsoft Store or Microsoft website
If you buy Excel 2021 or Office 2021 from the Microsoft Store, you can download and install it directly from there. If you buy it from another retailer, you can download it from the Microsoft website using your product key.
The steps to download Excel 2021 are different depending on whether you are using Windows or Mac. Here are the instructions for both operating systems:
Step-by-step instructions for Windows users
Go to and sign in with your Microsoft account.
Enter your product key and select your country or region and language.
Select Install Office and then Install.
A file named Setup.XXX.exe will be downloaded to your computer. Run the file to start the installation.
Follow the on-screen instructions to complete the installation.
When the installation is finished, you can launch Excel 2021 from the Start menu or the taskbar.
Step-by-step instructions for Mac users
Go to and sign in with your Microsoft account.
Enter your product key and select your country or region and language.
Select Install Office and then Install.
A file named Microsoft_Office_XXX_Installer.pkg will be downloaded to your computer. Open the file to start the installation.
Follow the on-screen instructions to complete the installation.
When the installation is finished, you can launch Excel 2021 from the Launchpad or the Dock.
How to activate and update Excel 2021
To use Excel 2021, you need to activate it with a product key or a Microsoft account. You also need to update it regularly to get the latest features, security patches, and bug fixes.
How to activate Excel 2021 with a product key or a Microsoft account
If you bought Excel 2021 as a standalone product, you need to activate it with a product key that you received when you purchased it. If you bought Excel 2021 as part of Office 202 1, you need to activate it with a Microsoft account that you used to buy it. Here are the steps to activate Excel 2021:
Launch Excel 2021 and select Activate.
Enter your product key or sign in with your Microsoft account.
Follow the prompts to complete the activation.
If you have any issues with activation, you can contact Microsoft support or visit for more help.
How to check for updates and install them manually or automatically
To keep your Excel 2021 up to date, you need to install the latest updates that Microsoft releases. You can choose to install them manually or automatically. Here are the steps to do both:
To install updates manually:
Launch Excel 2021 and select File > Account.
Select Update Options > Update Now.
Wait for the updates to download and install.
Restart Excel 2021 if prompted.
To install updates automatically:
Launch Excel 2021 and select File > Account.
Select Update Options > Enable Updates.
Select Yes to confirm.
The updates will be downloaded and installed in the background when they are available.
You will be notified when the updates are ready to be applied.
How to use Excel 2021 effectively and efficiently
Excel 2021 is a powerful and versatile tool that can help you with various tasks and projects. However, to make the most of it, you need to know how to use it effectively and efficiently. Here are some tips and tricks that can help you:
Tips and tricks for creating and editing spreadsheets
Use templates: You can save time and effort by using one of the many templates that Excel 2021 offers. You can find them by selecting New from the File menu or by searching online. You can also create your own templates and save them for future use.
Use keyboard shortcuts: You can work faster and easier by using keyboard shortcuts instead of mouse clicks. You can find a list of keyboard shortcuts by pressing F1 or by visiting .
Use data validation: You can ensure that your data is accurate and consistent by using data validation. You can set rules for what type of data can be entered in a cell or a range, such as numbers, dates, text, or lists. You can also display messages or warnings when invalid data is entered.
Use conditional formatting: You can highlight important or unusual data by using conditional formatting. You can apply different colors, fonts, icons, or data bars based on certain criteria, such as values, formulas, or rules.
Use formulas and functions: You can perform calculations and analysis by using formulas and functions. You can enter formulas manually or use the Formula Builder to insert them. You can also use the Function Library to find and use various functions, such as mathematical, statistical, logical, text, date and time, lookup and reference, financial, engineering, information, and more.
How to collaborate and share your work with others
Use co-authoring: You can work on the same workbook with your colleagues in real time by using co-authoring. You can see each other's changes as they happen, chat within the document, and resolve conflicts easily. To use co-authoring, you need to save your workbook on OneDrive, SharePoint, or Teams.
Use comments: You can communicate with your co-authors by using comments. You can add comments to cells or ranges, reply to comments, mention someone with @, mark comments as resolved, delete comments, or hide comments. You can also use modern comments that have a consistent experience across Office apps, such as Word, PowerPoint, and Outlook.
Use sharing: You can share your workbook with others by using sharing. You can send a link or an attachment to your workbook via email, chat, or social media. You can also control the access and permissions of your recipients, such as view only, edit, or co-author.
Use exporting: You can export your workbook to different formats by using exporting. You can save your workbook as a PDF, HTML, CSV, XML, or other file types. You can also print your workbook or create a PDF from it.
How to access online resources and support for Excel 2021
Use help: You can access the built-in help feature by pressing F1 or by selecting Help from the File menu. You can search for topics, browse categories, or view tutorials and videos.
Use feedback: You can send your feedback or suggestions to Microsoft by selecting File > Feedback. You can also report a problem, request a feature, or rate the product.
Use support: You can contact Microsoft support by selecting File > Support. You can also visit for more online resources and support.
Conclusion and FAQs
In this article, we have shown you how to download and install Excel 2021 for Windows and Mac, the latest version of Microsoft's spreadsheet software. We have also covered some of the new features, benefits, system requirements, price, and licensing options of Excel 2021. Finally, we have given you some tips and tricks on how to use Excel 2021 effectively and efficiently.
We hope that this article has helped you learn more about Excel 2021 and how to get started with it. If you have any questions or comments, please feel free to leave them below. Here are some FAQs that might answer some of your queries:
Q: How do I upgrade from an older version of Excel to Excel 2021?
A: If you have an older version of Excel installed on your computer, you can upgrade to Excel 2021 by following these steps:
Uninstall the older version of Excel from your computer.
Purchase Excel 2021 or Office 2021 from the Microsoft Store or another retailer.
Download and install Excel 2021 using the instructions in this article.
Activate Excel 2021 with your product key or Microsoft account.
Update Excel 2021 to get the latest features and fixes.
Q: How do I get Excel 2021 for free?
A: There is no official way to get Excel 2021 for free. However, you can try some of these alternatives:
You can use the free online version of Excel by visiting . You need a Microsoft account and an internet connection to use it.
You can use the free trial version of Office 365 by visiting . You need a credit card and an internet connection to use it. The trial lasts for one month and includes Excel and other Office apps.
You can use a free alternative spreadsheet software, such as Google Sheets, LibreOffice Calc, or WPS Office Spreadsheets. They have similar features and functions as Excel but may not be fully compatible with it.
Q: How do I uninstall Excel 2021 from my computer?
A: If you want to uninstall Excel 2021 from your computer, you can follow these steps:
For Windows users, go to Control Panel > Programs and Features. Select Microsoft Office 2021 or Microsoft Excel 2021 and click Uninstall. Follow the prompts to complete the uninstallation.
For Mac users, go to Finder > Applications. Drag the Microsoft Excel icon to the Trash. Empty the Trash to complete the uninstallation.
Q: How do I recover a deleted or unsaved Excel 2021 file?
A: If you accidentally delete or lose an Excel 2021 file, you can try some of these methods to recover it:
You can check the Recycle Bin (Windows) or the Trash (Mac) for the deleted file. If you find it, you can restore it by right-clicking (Windows) or ctrl-clicking (Mac) on it and selecting Restore.
You can check the AutoRecover folder for the unsaved file. Excel 2021 automatically saves a copy of your file every few minutes in case of a crash or power outage. You can find the AutoRecover folder by selecting File > Options > Save (Windows) or Excel > Preferences > Save (Mac). If you find the file, you can open it and save it as a new file.
You can check the Document Recovery pane for the unsaved file. Excel 2021 displays this pane when you restart it after a crash or power outage. It shows you a list of files that were open at the time of the incident. You can select the file and click Save As.
You can use a third-party data recovery software to scan your computer for the deleted or unsaved file. There are many options available online, but you need to be careful and choose a reputable and reliable one. You also need to pay for some of them.
Q: How do I convert an Excel 2021 file to another format?
A: If you want to convert an Excel 2021 file to another format, such as PDF, HTML, CSV, XML, or others, you can follow these steps:
Open the Excel 2021 file that you want to convert.
Select File > Save As.
Select the location where you want to save the converted file.
Select the format that you want to convert to from the Save as type (Windows) or File Format (Mac) drop-down list.
Select any additional options that are available for the selected format.
Select Save.
Your Excel 2021 file will be converted and saved as a new file in the selected format.
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